This is an important role. Many Toastmaster clubs refer to this role as Sergeant of Arms, but at Sussex Online, we title this role as ‘Welcomer’ because we believe it describes the role more clearly. It is something that a new member can easily do while still finding their feet in the club. The Welcomer does not speak for long but plays a crucial role.
A well-prepared introduction, delivered with enthusiasm, sets the tone for the evening, and ensures that our members and guests can look forward to a great meeting to come.
The Welcomer should log in with sufficient time (at least 15 minutes before the start of the meeting) to test the connection and check with the Toastmaster on proceedings.
One minute before the meeting starts, they ask the participants to stand by for a prompt start.
At the appointed time, they call the meeting to order, welcome everyone with, "Welcome Mr/Madam President, fellow Toastmasters and most welcome guests."
They give the housekeeping notices (keeping on mute, silencing phones, switching off cameras if having to leave the room or for another distraction). A set of slides showing these points is available for the welcomer to use if he/she wishes.
Make a simple comment about looking forward to the meeting, especially if a special theme or activity is occurring.
Introduce, and hand over to the Meeting President.
They begin our meeting promptly on an upbeat and energetic note to help our meetings get off to a great start!
We have prepared some slides that you may use if you wish to accompany your welcome speech. You can use this link to display the welcomer slides.